Admissions & Insurance Information

Admission Information

Seeking placement at a long-term care facility is often a difficult decision. Many times families just want to be prepared for future placement and need information to aid them in the direction they need to take. Placement is often temporary as a resident builds strength enabling independent living.

Regardless of you or your loved one’s needs, Oakview will make every effort to make this transition as smooth as possible. You may download Oakview’s Pre-Admission Packet, which includes required forms. If you are a resident that lives at home, in assisted living, or in an AFC home, and would like your name put on our waiting list, please download and return Oakview’s Admission Packet. Feel free to e-mail or phone the Facility with your questions or concerns.

The following procedures or information are required for placement:

  1. Physician’s Request & Pre Admission Screenings
    These forms are to be completed by the family physician or the attending physician who is requesting admission of a resident to the Facility. The request form must be completed with all medical information pertinent to continuity of care for the resident and then mailed or presented in person to the Resident Admissions Coordinator. Often referrals are communicated by the discharge planner in the hospital to the Admissions Coordinator. Inquires can also be made by a family member or guardian and the individual’s name will be put on a waiting list.  The attending physician should be notified by the person making the inquiry of their concerns and intentions to look for nursing home placement.
  2. To Accompany Resident at Time of Transfer or Admission
    To accompany the resident at the time of transfer or admission, the Facility must have in it’s possession a copy of the complete physical examination report, a summarized medical history and a confirmation of a recent chest x-ray (one taken within the last 3 months) as well as a written report of the most recent laboratory work (CBC, tine test, and UA).  If done, we would appreciate receiving the VDRL report and information as to where they last had their pneumovac.  A pre-admission screening for Mental Health purposes is also required.
  3. When a Resident is to be Transferred
    When a resident is to be transferred from an Acute Care Hospital or a different nursing home to our Facility, it is the responsibility of the transferring facility to contact our Admissions Coordinator prior to the transfer. The hour, the date of transfer and transportation requirements will be pre-arranged and agreed upon between the transferring facility and admitting facility. This applies not only to new admissions, but re-admissions as well. The transferring facility, whether it be an acute care hospital or nursing home, shall have the responsibility to notify the next of kin or the party responsible for the resident’s affairs regarding the transfer to our Facility. A copy of a completed transfer form prepared by the transferring facility must be submitted for approval prior to the transfer.
  4. When a Resident is Admitted
    The original completed transfer form must accompany the resident at the time of transfer. The transfer form needs to contain all pertinent medical information requested on the form. The transfer form, when completed in it’s entirety, provides the admitting facility sufficient information and will act as a temporary plan of care. This is a priority. Medicaid, Medicare, and other third party payor identification cards must also accompany the resident.
  5. Personal Items
    All of the resident’s personal items must be clearly labeled and marked with the resident’s name prior to bringing them within the facility. Clothing is to be marked with a permanent laundry marker in an inconspicuous place.  The facility will then re-mark such items with their labeling system. Future items are to be left at the nurses’ station in a labeled bag.  Items will be labeled and provided to the resident. Un-marked items may make it impossible to identify ownership. Every effort is made to accommodate each resident’s individual needs. Personal photos, bedspreads and a reasonable sized chair are all encouraged and welcome, any other furniture items must be approved by the facility to assure proper code restriction allowance.
  6. Admissions
    Oakview Medical Care Facility is prepared to admit residents seven days a week and twenty four hours a day. However, due to financial and related staffing constraints, a complete admissions packet must be received and approved prior to admission.
  7. Discharge Summary
    If possible, a discharge summary should accompany the resident, or at least be mailed to the Facility within 30 days following admission.

Resident Portal Information – A portal through our medical record system, called Connected Care Center, is available for those with consent. Information can be found by clicking here, (Patient Portal Information).  For information on requesting access to the portal, click here, (Patient Portal Access Request)

The forms on this website are available are in PDF format and can be viewed by downloading the free Acrobat Reader from the website.

Insurance Information

Private Pay
A person will be in a private pay program if he/she is not eligible for any kind of insurance coverage. The Financial Services Department has a rate schedule for the cost of services.

This is a State program designed to provide health care services to low income persons. To qualify, criteria for income and savings must be met. Applications must be filled out at the Department of Human Services, who then determines eligibility and co-payment, if any, to be paid to the Facility.

This is a Federal insurance program for eligible persons age 65 and over and eligible persons with certain severe disabilities. If, after being discharged from a three (3) day hospital stay, the person is admitted to a Skilled Nursing Facility for a strictly defined skilled level of care, within 30 days, Medicare will help pay for care up to 100 days in a benefit period.

Medicare Part A pays the full cost of covered services for the first 20 days. From the 21st day through the 100th day, you may be charged a daily co-insurance amount. Many insurance contracts supplement Medicare for the co-insurance amount.